Program Associate, Faculty Support

Company: The George Washington University
Location: Washington
Posted on: May 4, 2025

Job Description:

Please see Special Instructions for more details.Employer will not sponsor for employment Visa statusI. JOB OVERVIEWJob Description Summary:The George Washington University Law School is celebrating its sesquicentennial anniversary this year and is the oldest law school in Washington DC. GW Law was established in 1865 as the Columbian College Department of Law and in those 150 years, GW Law has become a highly ranked and respected institution. The Law School offers diverse academic opportunities in an atmosphere that fosters a strong sense of inclusion and community to a large, diverse, and highly motivated student body.

The Program Associate is a member of Faculty Support Services. The incumbent will be responsible for supporting administratively the Appointment Committee and multiple faculty members. The Program Associate will work closely with various internal and external stakeholders.

Duties and responsibilities:

• Coordinate with Program Directors on all aspects of administrative support and event planning.
• Maintains and updates information on programs/committees; prepares written documentation and correspondence for the office
• Prepare and/or assists with the preparation of reports; may perform information gathering and analysis, as directed.
• Arrange for facilities, catering, and event set up and secure travel and financial reimbursements.
• Assist with marketing, communication, and managing social media with the Program Directors.
• Post information to the Master Calendar; the GW Law App; and other information portals.
• Assist the Appointment Committee with the recruitment process for full-time faculties positions this includes but is not limited to creating and submitting the postings on GW's job board, posting if required to other external job boards, organizing applicant info in an extensive online database, monitoring applicants, scheduling interviews in a timely manner, and provide all supporting applicant's documents to the interview panel.
• Coordinate arrangements for the AALS Conference for the Appointments Committee members.
• Edit and distribute program marketing materials and brochures.
• Assist with creating and developing program and event invitations, and tracking guests' attendance.
• Oversee the pre-event and post-event coordination and set-up (e.g., confirming speakers, room reservations, catering, contracts, financial reimbursements, etc.). Organize and distribute event materials including brochures, folders, name tags, giveaways, and other materials for guests.
• Fax, compose documents, file, FedEx/ UPS / USPS shipments, scheduling meetings, handling calendars, make reservations, editing/proofreading, merging data sets, process reimbursement requests, copy, order, organize, course materials, and assist with event coordination.
• Manage the distribution and collection process of take-home examinations from students, in addition to combining student data related to exams.
• Works on other special projects and/or events that are central to the operations.The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.Minimum Qualifications:Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:Preferred Qualifications:
  • Proficient in utilizing Microsoft Office, Adobe Acrobat, and similar operating systems.
  • Proficient in social media.
  • Ability to be agile, skilled in prioritizing multiple assignments, and the ability to apply project management skills in order to meet deadlines.
  • Ability to coordinate and organize conferences, symposia, meetings, and other special events.
  • Ability to interact with faculty, students, and staff in a team environment.
  • Ability to communicate both orally and in writing to a diverse audience.GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.II. JOB DETAILSCampus Location:Campus Location: Foggy Bottom, Washington, D.C.College/School/Department:College/School/Department: GW Law School (LAW)FamilyFamily Academic AffairsSub-FamilySub-Family Program AdministrationStreamLevelLevel Level 1Full-Time/Part-Time:Full-Time/Part-Time: Full-TimeHours Per Week: 40Work Schedule:Work Schedule: Monday to Friday, typically 8:00 am to 5:00 pmWill this job require the employee to work on site?Will this job require the employee to work on site? YesEmployee Onsite StatusEmployee Onsite Status HybridTelework:Telework: YesRequired Background Check:Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry SearchSpecial Instructions to Applicants:Employer will not sponsor for employment Visa statusInternal Applicants Only?Internal Applicants Only? NoPosting Number:Posting Number: S013684Job Open Date:Job Open Date: 04/25/2025Job Close Date:If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:Background Screening Successful Completion of a Background Screening will be required as a condition of hire.EEO Statement:The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
    • * Do you currently work at GW?
      • yes
      • no
      • * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
        • Yes, IEP complete
        • No, still in IEP
        • N/a - not a current GW employee
        • * What is your expected salary range?(Open Ended Question)Documents needed to ApplyRequired Documents
        • Resume
        • Cover LetterOptional DocumentsHuman Resource
          Management & Development
          
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Keywords: The George Washington University, North Bethesda , Program Associate, Faculty Support, Other , Washington, Maryland